Tuesday, September 13, 2016

Answers to 5 of the most common PBJ Questions

staffdatacollection@ahca.org


The deadline for nursing centers to gather and submit Payroll-Based Journal (PBJ) data for the first mandatory quarter, July 2016 – October 2016, is November 14, 2016. As providers are busy doing this, they are running into system nuances that are bringing up the following five most common questions. 


1) Should time for paid breaks be excluded from PBJ reporting?

  • Time for shorter paid breaks can be counted in PBJ; however, a paid lunch has to be excluded from reporting. 


2) How should a fraction of time be reported? [UPDATED 9/22/16]

  • Fractions of time should be reported under the following protocol that converts from minutes to tenths of an hour:
    • 1 to 6 Minutes = 0.1
    • 7 to 12 Minutes = 0.2
    • 13 to 18 Minutes = 0.3
    • 19 to 24 Minutes = 0.4
    • 25 to 30 Minutes = 0.5
    • 31 to 36 Minutes = 0.6
    • 37 to 42 Minutes = 0.7
    • 43 to 48 Minutes = 0.8
    • 49 to 54 Minutes = 0.9
    • 55 to 60 Minutes = 1.0

3) Can time be reported for duties done off-site? 

  • If an individual, such as the medical director, is performing part of their job duties off-site those hours can be reported. However, these duties need to be specified in the job description and contract of the individual. 

4) Can hours for therapy be reported regardless of payer?

  • Yes, hours for therapy can be reported regardless of payer source.

5) How often does the password need to be reset to access the PBJ portal? Also, how long does the procedure to reset the password take?

  • The requirements for the PBJ account are the same as the other QIES accounts. The password is good for 60 days. After this, the password expires and there is a 30-day window in which it will prompt you to change it the next time you login. After 90 days the account will lock out and would need to be unlocked by the helpdesk (help@qtso.com) to be accessed. The password reset could be done in a couple minutes, but may take longer if you’re less familiar with the system.

If you have any questions on PBJ, please reach out to AHCA staff at staffdatacollection@ahca.org.

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