Tuesday, March 15, 2016

IRS 1095-C Forms are Due to Employees by March 31

Dave Kyllo

All applicable large employers – employers with 50 or more full-time employees, including full-time equivalents – must provide their employees with the new mandatory form 1095-C by March 31, 2016. These requirements apply regardless of whether health coverage was offered to employees.

If you were an applicable large employer in 2015, you must file information returns with the IRS and provide statements to each employee who was a full-time employee for at least one month of the year about health coverage you offered or to show that you did not offer health coverage.

Two IRS forms will be used for this reporting:
Form 1094-C, Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Return: used to report to the IRS summary information for each employer and to transmit Forms 1095-C to the IRS.
Form 1095-C, Employer-Provided Health Insurance Offer and Coverage: used to report required information to your employees and to report information about each employee to the IRS.

Forms 1095-C must be provided to employees by March 31, 2016. Forms 1094-C and 1095-C are now due to the IRS by May 31, 2016, if filing on paper, or June 30, 2016, if filing electronically. The IRS has developed instructions for completing these forms.

In addition, all employers that sponsor self-insured health coverage – whether or not the employer is an ALE – have additional information reporting responsibilities that apply to health coverage providers. Under this requirement, an employer that sponsors a self-insured plan must report information about employees and their dependents who enroll in the coverage, whether or not the employee is a full-time employee. The IRS will use the information reporting by health coverage providers to verify the months of the individual’s coverage for purposes of the individual shared responsibility provision.

For more information about these reporting requirements, go to Reporting of Offers of Health Insurance Coverage by Employers on IRS.gov/aca.

Concerned about your employee health insurance costs? AHCA/NCAL Insurance Solutions may be able to save you money. For more information about health plan options available through AHCA/NCAL Insurance Solutions, contact Dave Kyllo at 202-898-6312 or email ahcainsurancesolutions@ahca.org.

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